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Presenter Information

All presenters must register and pay to attend the SPR 50th Annual Meeting.

Poster Presenters:

IMPORTANT: Please note that the dimensions of the poster boards will be 4' tall X 8' wide.

Schedule:
Thursday, September 30, 2010, 6:15 p.m.-8:15 p.m

Poster Session I
8:00 a.m.-10:00 a.m., Posters Assembled
10:00 a.m.-6:15 p.m., Posters Available for Viewing
6:15 p.m.-8:15 p.m., Authors Present for Discussion and Questions
8:15 p.m.-9:15 p.m., Dismantle Posters

Friday, October 1, 2010, 6:00 p.m.-8:00 p.m.

Poster Session II
8:00 a.m.-10:00 a.m., Posters Assembled
10:00 a.m.-6:00 p.m., Posters Available for Viewing
6:00 p.m.-8:00 p.m., Authors Present for Discussion and Questions
8:00 p.m.-9:00 p.m., Dismantle Posters

Saturday, October 2, 2010, 7:00 p.m.-9:00 p.m.

Poster Session III
8:00 a.m.-10:00 a.m., Posters Assembled
10:00 a.m.-7:00 p.m., Posters Available for Viewing
7:00 p.m.-9:00 p.m., Authors Present for Discussion and Questions
9:00 p.m.-10:00 p.m., Dismantle Posters

All posters must be removed during the designated dismantle time for each session. Thank you!

Oral Presenters:

Speaker Guidelines for Audio/Visual Presentations

1) IMPORTANT INFORMATION

• Bring two copies of your presentation, in case of storage or media failure
• Provide your presentation on a USB Thumb Drive (preferred) or CD ROM

The Speaker Ready Room will be open at the following times in the Salem Room at the Portland Marriott Downtown Waterfront. Please plan a time to stop by the Speaker Ready Room to download your presentation and review it prior to your presentation.

Date & Time
Thursday, September 30 - 7:00 a.m.-5:00 p.m.
Friday, October 1 - 7:00 a.m.-5:00 p.m.
Saturday, October 2 - 7:00 a.m.-3:00 p.m.

2) DOWNLOAD YOUR PRESENTATION IN YOUR SESSION ROOM

Arrive at least 20-30 minutes prior to your session (not your presentation time) in order to download your presentation onto the laptop computer in the meeting room. A technician from CMI Communications will be available to assist you in case any technical issues arise.

Check-in with the session chair so that she/he knows you are present.

The following audio/visual equipment will be available in your meeting room:

LCD projector
Laptop computer (PC)
Screen sized to the meeting room
Laser pointer/wireless mouse
Podium microphone
Lavaliere microphone
Aisle microphone (for questions)

Note: If your presentation contains audio, be sure to inform the event management well in advance so that proper audio equipment can be made available.

3) PREPARING YOUR PRESENTATION

Please review the following guidelines for preparing your presentation.

Design Tips:

A. Make sure that you can read your slides from at least ten feet from your computer screen. If you can't read it from there, people in the back of the room won't be able to read it either.

B. Use contrasting colors for the text and the background so the text will be easy to read.

C. Use font size large enough to be seen from the back of the room where the presentation will be held. A font size of 24-point or larger is recommended.

D. Avoid using non-standard fonts. Standard fonts include Geneva, Times New Roman, Helvetica.

E. Use short phrases and sentences to convey your message.

F. Use simple slide transitions. Too many different transitions will distract your audience from the subject of the presentation.

G. Avoid cluttering the slides with too much text or graphics. Your audience should hear what you have to say and not be distracted by a busy screen.

H. Keep text simple and easy to read by not using many different text effects such as bold, italics, underlining, larger font size for emphasis within a sentence, or a different font all on the same slide.

I. If there is a video attached to your presentation, make sure that it is embedded in PowerPoint and not on your desk top. You should also arrive at your session room well in advance to confirm your video is playing properly.

Macintosh Tips:

A. If you are preparing your presentation on a Macintosh computer please take care to ensure the following:

a) Use a PC formatted disk.
b) Add the file extension .ppt to your presentation.

B. If you are using Apple's application "Keynote" or the older "AppleWorks" be sure to save your presentation either as a PowerPoint compatible file, or as a PDF document. Keep in mind that if you save your presentation as a PDF file you will not be able to edit it on site.

Available Software:

The following software will be available on all presentation computers:

- Adobe Acrobat Reader (this will not allow you to change/edit your pdf file).
- Microsoft Windows XP
- Microsoft Office 2007** including:

o PowerPoint 2007

o Word 2007

o Excel 2007

**This version of MS Office will operate files from earlier editions.

4) QUESTIONS

If you have any questions about the audio/visual aspect of your presentation, please contact Drew Nelesen at meetings@sprweb.org or +1-608-443-2472, ext. 145.